Inspiring Scotland strives for a Scotland without poverty or disadvantage. We work with charities to develop solutions to some of the deepest social problems. We help essential charities to become extraordinary charities, allowing them to change the lives of the most vulnerable and transform our society.
As a registered charity ourselves, we raise and manage funds, and support charities to leverage more. We study, research, evaluate, learn and share our knowledge, helping our portfolio to prove successes and become more effective.
Inspiring Scotland is committed to protecting and respecting your privacy.
Inspiring Scotland recognises its obligation to handle personal data it collects and uses in accordance with data protection legislation and best data protection practices. This means that your personal information will be:
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to The Data Protection Officer, Inspiring Scotland, Riverside House, 502 Gorgie Rd, Edinburgh, EH11 3AF
1. Why does Inspiring Scotland need to process personal information?
Inspiring Scotland supports and works with hundreds of charities across Scotland to help achieve social benefit. We need to process data from a wide range of stakeholders including charities, funders, individuals, suppliers and other partners to carry out our job and achieve our goals.
2. How we collect information from you
Like most organisations that handle personal information, there are various ways in which Inspiring Scotland collects information from the people we have relationships with.
In nearly all instances, it should be obvious to you that Inspiring Scotland is collecting your personal data.
3. Types of information we collect from you and how we use it
We collect data from many different groups of people to help us do our job. Click on the links below to see what sorts of data we commonly collect from you and why.
I work with an organisation you fund
I use the services of a charity you fund
I am an individual/organisation who funds Inspiring Scotland
I have donated to Inspiring Scotland using your website donate function
I am a potential investor in Inspiring Scotland
I am working with you as a Specialist Volunteer
I am another interested party or stakeholder
I have registered to receive your newsletter via the Inspiring Scotland website
I have completed an enquiry form on the Inspiring Scotland website
I have completed an enquiry form on the intandem website
I have completed an enquiry form on the Cashback for Communities website
4. Recording of meetings
As of March 2020, many of the meetings held between Inspiring Scotland, funded charities, other charities and relevant stakeholders will be held via online platforms such as Microsoft Teams and Zoom. This is likely to continue on a long-term basis.
In some instances, it might be useful to have a recording of these meetings, for example for the benefit of people who could not attend.
Recordings may be used by Inspiring Scotland to help inform minutes of the meeting where relevant.Â Recordings will be shared with invitees only and will be deleted after 1 week.
Inspiring Scotland recognises its responsibility in terms of data privacy and GDPR and that some participants may not wish to be heard on a meeting recording. In that respect, all participants will be advised at the start that it will be recorded. if any individual objects, they will be offered the option of 1) No recording at all, or 2) That person(s) may consent to the recording on the basis they contribute via the meeting chat thread rather than speaking.
The chat function will in all cases be regarded as a part of the meeting, and notes from this may be used to further our project development or as a part of the meeting minute.
The meeting host will remind participants of the above at the outset of the meeting.
5. What is our lawful basis for processing personal information?
AsÂ mentioned previously, Inspiring Scotland supports and works with hundreds of charities across Scotland to help achieve social benefit. In the majority of cases, processing of data is therefore necessary for Inspiring Scotland to meet its legitimate interests as a voluntary sector partner helping make positive changes to peopleâ€™s lives.
Where using legitimate interest as a lawful reason for processing data, Inspiring Scotland will ensure that:
Examples of when we might use legitimate interest as a lawful reason for processing can include, but are not limited to:
In some cases, we will require consent to use your data. Common scenarios where we would seek this include:
There may be other instances where consent is needed, but we will always contact you to do this.5.
6. Opt-in to receive news and updates
You have a choice about whether or not you wish to receive information from us.Â In many cases, but not all, we can not send you news and updates without your consent. If you would like to hear from us about the vital work we do, you can opt-in using our web form here.Â
If you change your mind and do no longer want to receive marketing communications from us, you can unsubscribe using the link at the bottom of any material we send you.
You can also change your marketing preferences at any time by contacting us by email at email@example.com
7. How long do we keep your data for?
The periods for which Inspiring Scotland retains personal information depend on the purpose for which the information was obtained but, in general terms, we will retain personal data for so long as required by law, or as may be required for record keeping or contractual obligations.
8. Where does Inspiring Scotland store personal information?
Personal information is processed by staff at our office in the UK.
We sometimes need to store information in servers located outside the UK, but within the European Economic Area (EEA).
There may also be occasions when data we process is stored on servers outside the EEA. Where this happens, we will take all reasonable steps to ensure that your personal information is properly protected.
9. Who has access to your information?
Your information is suitably and securely stored and only accessible by staff members as deemed appropriate to your relationship with us.
In some circumstances outlined in Section 3 of this document, your details may be stored on third party software platforms where Inspiring Scotland trusts that suitable data security is in place.
Inspiring Scotland will never sell or rent your information to third parties.
10. Your rights
You have several rights regarding your data and how it is processed. A summary of these is shown below.
Right to be informed
Inspiring Scotland has a duty to inform you if we are processing your personal data and why. This information is available in section 3 of our Privacy Statement. If you have any concerns about this you can contact us at firstname.lastname@example.org
Right of access
You have the right to obtain confirmation of any personal data we are processing and to access it. We will provide you with a copy of any data we hold in an electronic and/or paper format and let you know why we have it, who (if anyone) it has been shared with, and how long we will store it. We will provide this information free of charge, within 30 days of receiving your request.
You can make a request by writing to the Data Protection Officer, Inspiring Scotland, Riverside House, 502 Gorgie Rd, Edinburgh, EH11 3AF, or by emailing email@example.com
If we feel that requests are manifestly unfounded or excessive, Inspiring Scotland may choose to charge a reasonable fee or refuse to respond.
If we choose to refuse to respond to a request, Inspiring Scotland will explain why and make sure you know about your right to complain to the supervisory authority. Inspiring Scotland will do this within 30 days of your original request.
Right to rectification
You have the right to have your data rectified if it is inaccurate or incomplete. Inspiring Scotland will do this within one month of you telling us about any rectifications or inaccuracies, although this can be extended by two months if the request is complex.
If your data has been disclosed to third parties, Inspiring Scotland will inform them of the rectification where possible.
Right to erasure
Or the right â€˜to be forgottenâ€™ You can request deletion or removal of your data if there is no compelling reason for us to continue using it.
The right to erasure does not provide an absolute â€˜right to be forgottenâ€™. You have a right to have personal data erased and to prevent processing in specific circumstances:
Right to restrict processing
You can request processing of your data be restricted. This means your data may still be held by Inspiring Scotland, but no further processing is permitted
Inspiring Scotland will be required to restrict the processing of personal data in the following Â Â Â Â Â Â Â Â Â circumstances:
If Inspiring Scotland has disclosed your personal data in question to third parties, it must inform them about the restriction on the processing of the personal data, unless it is impossible or involves disproportionate effort to do so.
Inspiring Scotland must inform individuals when we decide to lift a restriction on processing.
Right to portability
You can obtain and reuse the personal data we hold on you for own purposes or for different providers.Â Inspiring Scotland must provide this in a structured, commonly used and machine-readable form. This includes CSV files.
If requested, Inspiring Scotland may have to transfer personal data to another organisation, if technically feasible.
The right to data portability only applies:
Inspiring Scotland will aim to provide any data within 30 days, however, this may be extended by two months where the request is complex. Inspiring Scotland will inform you within one month of the receipt of the request and explain why the extension is necessary.
Where not taking action in response to a request, Inspiring Scotland will explain why to you, and make you aware of your right to complain to the supervisory authority without undue delay and at the latest within one month.
Right to object
You have the right to object to
Inspiring Scotland must stop processing your personal data unless:
It can demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms; or, the processing is for the establishment, exercise or defence of legal claims.
11. Use of â€˜cookiesâ€™
A cookie is a small file which asks permission to be placed on your computerâ€™s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
12. Links to other websites
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site
13. 16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or underâ€š please get your parent/guardianâ€™s permission beforehand whenever you provide us with personal information
14. Review of this Policy
We keep this Policy under regular review and will post and updated versions on our website. This Policy was last updated in May 2019
15. Contact Information
If you have any questions which are not covered in this notice, you can send them to firstname.lastname@example.orgÂ or by writing to the Data Protection Officer, Inspiring Scotland, Riverside House, 502 Gorgie Rd, Edinburgh, EH11 3AF.
If you have raised an issue regarding the handling of your data which you feel has not been suitably addresses by Inspiring Scotland, you can contact the Information Commissionerâ€™s Office on 0303 123 1113 to raise a complaint. You can also find useful information on the ICO website at https://ico.org.uk/concerns/